SaaS management features for IT Ops, Procurement and InfoSec teams

SaaS spend control

  • Track licenses and keep on top of renewals

    Keep license information in a single system of record that's shared with the line-of-business users responsible for your key apps. Pro-actively manage SaaS renewals with consolidated calendars and automated reminders.

    SaaS license summary with value, renewal and owner
  • Analyze your SaaS portfolio spend

    Integrate with your finance system and automatically match transactions to apps in your Trelica inventory. Use flexible charting tools and dashboards to view actual versus projected expenditure to keep teams within budget.

    SaaS spend by app type and total per quarter vs budget
  • Identify unmanaged spend

    Automatically scan expense data to identify spend on unsanctioned apps before they proliferate. Spot consolidation opportunities where multiple teams are paying for the same app.

    Matching of software expense items to apps in your inventory

SaaS optimization

  • Get user engagement insights

    Understand how often users are accessing your key apps and grade their engagement against expected usage. Integrate with apps for richer activity insights based on app-specific metrics (e.g. meetings held in Zoom or tasks closed in Asana).

    Chart showing user engagement levels for SaaS apps
  • Identify savings opportunities

    Bring license details together with user engagement insights to identify immediate savings from unused seats. Negotiate renewals that reflect your organization's actual usage.

    Chart showing savings from unused or unassigned SaaS licenses
  • Consolidate app usage

    Track shadow IT and adoption of unapproved apps that duplicate functionality available in approved tools. Consolidate usage into a smaller number of strategic apps so you can negotiate better license deals and streamline your training and support.

    Chart showing users accessing similar apps

User engagement

  • Gauge user satisfaction

    Create and distribute satisfaction surveys so users can give their feedback on your strategic apps. Cultivate business / IT partnership and factor user insights into your technology planning.

    SaaS app satisfaction survey to users
  • Encourage use of approved apps

    Give users access to a searchable directory of your approved apps. Raising awareness of your strategic apps, and providing a clear route to gain access, is an effective way to reduce shadow IT and maximize return on your existing SaaS spend.

    Searchable catalog of approved apps
  • Engage with 'rogue IT' users

    Banning unapproved apps isn't always the best long term solution from a technical or business / IT relationship perspective. Use Trelica's shadow IT discovery and user engagement tools to understand user behaviour and even spot opportunities to bring new strategic apps into the business.

    Survey to users of unapproved apps

SaaS operations

  • Automate SaaS management routines

    Define workflows to automate the management of your SaaS apps and users. Pick a template from our library or design your own workflows from scratch. Match your existing processes for user (de)provisioning, new app discovery, risky app access and more.

    Notify InfoSec team of newly discovered high risk app for review
  • Streamline employee onboarding

    Ensure new employees get access to the right tools with the appropriate roles. Integrate HR data to Trelica, identify joiners and automatically create a checklist of apps to provision according to their team. Minimize manual setup by using Trelica's out-of-the-box integrations to automate provisioning in apps with supporting APIs.

    Onboard new employees with standard, team and additional apps

App security & access risk

  • Manage app access risk

    Get full visibility of the permissions your users are granting to third party apps. Trelica grades risk based on the breadth of the permissions granted, and includes tools to engage with users and revoke permissions.

    Identifying risky app usage and revoking access
  • Access app security insights

    Trelica automatically scans apps in your inventory so you can identify settings that don't meet your security criteria. As your policies change you can browse by setting to view the impact across your inventory and plan accordingly.

    Security attributes for SaaS apps

Still have questions?

If you're interested in a demo, or just a chat to discuss Trelica in more detail, please let us know.

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